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WLG
Administrative Assistant (Leadership Support, Scheduling, Records) for NATO with security clearanceWLG • Sigonella, Italy
Administrative Assistant (Leadership Support, Scheduling, Records) for NATO with security clearance

Administrative Assistant (Leadership Support, Scheduling, Records) for NATO with security clearance

WLG • Sigonella, Italy
2 giorni fa
Descrizione dell’offerta di lavoro

Every well-run office has one person who makes it look easy.

A multinational defence communications site in Sigonella, Sicily, needs an administrative assistant for its leadership team: the link between management and everybody else, and the reason the week actually happens as planned.

What you would be doing

  • Managing diaries and correspondence for the leadership team, and planning the meetings that matter
  • Making sure the team has the information it needs when it needs it, and liaising across functions to get it
  • Keeping office policies, procedures and the administrative process flow current
  • Preparing and circulating the standard status and activity reporting
  • Handling requisitions for equipment and staff, and looking after the service agreements behind them
  • Building and maintaining the filing systems, physical and electronic, so things can be found
  • Working in spreadsheets with the everyday functions and conditional formulas the reporting needs

What you would bring

  • Higher vocational training with post-related experience, or a secondary qualification with more of it
  • Time served in an office environment with real office management systems and procedures
  • Flexibility and problem-solving when the day changes shape, and the multi-tasking to survive it
  • Excellent written and spoken English at an advanced level; basic Italian is a bonus

Why this one is worth a look

It is a visible, self-contained role at an international site on the Sicilian coast, working directly with the people who make the decisions, and it runs from a standing framework rather than a one-off project.

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Administrative Assistant (Leadership Support, Scheduling, Records) for NATO with security clearance • Sigonella, Italy

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