IT Budget and Vendor Manger

The IT Budget and Vendor will report to the Group IT Governance and Architecture Director and will be responsible to lead and perform complex budgetary functions and manage the relationship with all IT department vendors.

Responsibilities

He/she will be in charge of:

− Leading, coordinating and performing all tasks related to the IT Financial and Vendor management processes

− Assisting in the development, submission and administration of the Department’s budget

− Being the main point of contact within the IT Department and serving as the liaison with the Finance Team (Financial planning and controlling, accounting and administration) about financial related topics (budget, actuals, forecasting, financials reporting, IT costs accounting, …)

− Assisting in the definition of budgetary targets in alignment to the Company’s Strategic plan

− Tracking, monitoring and reporting expenditures both internally and externally to the IT Department to ensure that all operations are within budget and that any issues are noted, and appropriate actions pursued

− Preparing financial and analytical reports, spreadsheets, and charts within prescribed deadlines

− Reviewing budget requests and forecasting future budget needs

− Ensure department stakeholders meet budget submission deadlines

− Building up and managing relationships with IT Department vendors

− Prospecting, assessing, reaching out to and integrating potential new local and international vendors

− Assist the other IT Department units in the negotiation and composition of contracts/agreements with vendors/suppliers

− Being the main point of contact within the IT Department and serving as the liaison with the Procurement, Finance and Legal about ALL vendors related topics (contracts, POs, negotiations, vendor/service selections, performances, compliance, Invoices approval and payment, … )

− Coordinating and performing periodic vendors performance evaluation process and developing sourcing strategies and transition plans for new Vendors/suppliers

− Assisting in the approval process of Vendors/Suppliers Invoices

Your Profile

You have more than 2 years’ experience in a similar role within a Governance function preferably part of the IT/Technology Department.

You are graduated from a University in Management Engineering or Economics with a proven experience identifying, synthesizing, and evaluating complex finance and vendor related issues and assignments, bringing together information from a variety of sources, and selecting appropriate analytical approaches.

You are familiar with IT Management processes, IT systems and tools (Knowledge of MS Excel (specifically, advanced formulas, pivot tables and charts).

You have excellent problem-solving and analytical skills.

You are Self-Starter, autonomous, tenacious and creative with the ability to solicit & obtain time-sensitive information from various internal & external stakeholders.

You are collaborative and resilient.

You have strong execution ability, sense of urgency and detail oriented.

You have strong written and verbal communication skills, the ability to analyze contracts and reports as well as the capability to develop, implement and maintain extensive reporting systems.

You have demonstrated:

− Ability to lead and oversees both Financial and Vendor management processes within the IT/Technology department or within similar organization

− Ability to build proficient Vendor/Supplier relationships

− Ability to work with others in a formal process for solving issues and problems.

− Ability to work in a fast paced and rapidly changing organization

− Enthusiasm and willingness to contributing to the IT Department success

Languages required: Italian (mother tongue), English (professional proficiency both written and spoken, French is a plus.

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